REGULAR MEETING OF BRULE COUNTY COMMISSIONERS
August 17, 2010
The Board of Brule County Commissioners met in regular session at 9:30 a.m. at the Brule County Courthouse. Members present: Dozark, Rasmussen, Reinesch, Carson and Palmer. Also present: Michael Sebastian, Deputy States Attorney, Janet Petrak, Central Dakota Times and Erin Walti, Chamberlain/Oacoma Sun.
APPROVE MINUTES
Commissioner Carson moved and Commissioner Reinesch seconded to approve the August 3, 2010 minutes. All members voted aye. Motion carried.
HAUL ROAD AGREEMENT
Highway Superintendent Rasmussen reported that he had received a draft of a haul road agreement on the Prairie Wind Project. Commissioner Carson moved and Commissioner Reinesch seconded to direct the Auditor to sign the final agreement for the haul roads for the Prairie Wind Tower project in Plummer and Willow Lake Townships; after the final draft was reviewed and accepted by the Brule County Highway Superintendent and the Highway Committee. The agreement lists the roads that will be used in this project and that all these roads will be returned to the same condition or better than when the project commenced. All members voted aye. Motion carried.
FEMA
Highway Superintendent Rasmussen reported that FEMA had projected a total of $112,549.12 to repair damage to the County highway system caused by the spring flooding. Seventy five percent of this will be reimbursed to the County from the Federal government ($84,411.84), and 10% from the State government ($11,254.91). The remainder (15%) will be the County cost.
TRAVEL REQUEST
Commissioner Carson moved and Commissioner Dozark seconded to approve a travel request for Deputy Highway Superintendent Regina Geppert to attend Dware (software training) meeting in Deadwood, October 7, 2010. All members voted aye. Motion carried.
2009 DEPARTMENT OF JUSTICE GRANT
Emergency Manager Katheryn Benton appeared before the Board regarding 2009 DOJ grant monies. In order for the County to receive about $26,000 in grant money, training is needed and in order to conduct the training certain equipment amounting to about $11,000 needs to be purchased. Benton requested that the County purchase the equipment in order to conduct the training so that the grant money can be obtained for the County. Commissioner Dozark moved and Commissioner Palmer seconded to purchase the equipment out of the Emergency Management Fund to be reimbursed from the grant. All members voted aye. Motion carried.
AUDIT REPORT
Toby Qualm, State Auditor, met with the Commissioners to report that he had completed an audit of the county for the period covering 2008 & 2009. Qualm reported that the there were no material weaknesses or significant deficiencies but there were a few minor issues that need to be noted and changed.
RESOLUTION
Commissioner Reinesch moved and Commissioner Palmer seconded to adopt the following corrected resolution with all members voting aye:
DEPARTMENT OF MOTOR VEHICLE RESOLUTION
Resolution #2010 - 7
WHEREAS, the Treasurer’s Office handles title transfers through the mail for individuals living and traveling out of SD, and
WHEREAS, these transactions incur additional expense and time mailing and handling paperwork from out of state dealers and customers not familiar with SD laws.
THEREFORE BE IT RESOLVED that the Treasurer’s Office may charge a $25 per title processing fee to handle any title transfers through the mail, with exception of individuals serving in the military. The $25 fee is deposited in the same account as the County Fee now charged on boat licenses, and not remitted to the State of SD. No sales taxes are collected on this fee.
Dated this 17th day of August, 2010. Signed: Chairman, Rich Rasmussen. Auditor, Pamela Petrak.
24/7 SOBRIETY PROGRAM AGREEMENT
Commissioner Palmer moved and Commissioner Reinesch seconded to allow Sheriff Darrell Miller to sign a 24/7 sobriety program agreement. All members voted aye. Motion carried.
DRAINAGE
Daniel, Melissa, Michael and Rebecca Rybak appeared before the Board concerning Mike Holan’s drainage application discussed previously on July 6 and July 20, 2010. Rybak advised that he wanted it noted that the water does run onto his property into a lake and will flood his farm ground if the natural drainage from the lake is slowed or stopped. Rybak stated that he will sign off on the Holan drainage issue, but was just upset that he, as a person potentially directly affected, was not contacted to see if he had any comments on this before it was approved. Rybak signed a consent form to the project proposal after the meeting.
TREE REMOVAL
Commissioner Carson moved and Commissioner Palmer seconded to remove three trees on the west side of the Courthouse at a cost of $ 1200.00. All members voted aye. Motion carried.
EXECUTIVE SESSION
Commissioner Palmer moved and Commissioner Dozark seconded to enter executive session at 11:16 am for personnel matters. Executive session declared over at 11:25 am. No action taken.
REPORTS AND CORRESPONDENCE
The following reports were received and placed on file in the County Auditor’s office: July Trial Balance Sheet, NACO Newsletter, Center for Rural Affairs Newsletter, SDML WC Fund Open Claims Report, Board of Trustee Election Notice, SD FSA Newsletter, SD Weed Watcher Newsletter, Claims Associates, SCWDD Minutes 8-10-2010 Meeting; SD Housing Conference; Annual Training for Veteran Service Officers.
APPROVE CLAIMS
Commissioner Dozark moved and Commissioner Palmer seconded to approve the following payroll and claims. All members voted aye. Motion carried.
GENERAL FUND
Salaries: Commissioners, 1521.75; Auditor, 2357.84; Treasurer, 2393.04; States Attorney, 2275.28; Assessor, 2351.44; Planning Commission, 110.74; Register of Deeds, 1916.64; VA, 287.70; Sheriff, 6737.66; Jail, 5068.20; Courthouse, 926.40, Weed & Pest, 603.35. FICA & Medicare: Wells Fargo Bank, 1118.74. Retirement: SDRS, 1622.39. Insurance: Steelworkers, 5062.50. Professional Services & Fees: Avera Queen of Peace Hopsital, 170.20; Adams Agency, Inc, 187.00; Beadle County Sheriff, 280.00; Maule, Theresa, 893.11; Minnehaha City Rgional Jail, 1505.00; Odens, Melissa, 227.80; Professional Appraisers, 75.00; Sanford Health Network, 736.53; Visiting Nurses Association, 2017.08, Winner Police Dept, 38.00. Rentals: Microfilm Imaging System, 320.00. Repairs & Maintenance: Aronson, Lynn, 150.00; Brooks Hardware, 45.58; Lakeview Sinclair, 20.00; Lawn Tech, 229.00; SR Computers LLC, 475.50; Variety Plus, 29.99. Supplies & Materials: Alco Stores Inc, 11.92; Burke Oil Company, 1,165.82; Business Products inc, 2.19; Chamberlain True Value, 13.79; Chamberlain Wholesale, 86.50; Chamberlain Building Supply, 444.67; Hickey Heating, 142.80; Picket Fence, 28.62; Team Laboratory Chemical, 195.00; Varity Plus, 162.40; West Group, 1364.88. Travel & Conference: Dozark, Gary, 129.50; SD Veterans Service Officer, 50.00; SDAAO, 250.00. Utilities: Kimball City, 142.00; Midstate Communications, 516.76; Natvig, David V. 110.20; Qwest Communications, 82.00; Steckelberg & Steckelberg, 115.50.
ROAD & BRIDGE FUND
Salaries: 8351.48. FICA & Medicare: Wells Fargo Bank, 575.70. Retirement: SDRS, 452.24. Insurance: Steelworkers, 1575.00. Repairs & Maintenance: Brooks Hardware, 59.61; Herold Hubbard Implement, 210.06; River City Glass, 119.00; Rod’s Welding & Repair, 16.61; Van Der Werf Implement, 122.98; White Lake Welding & Repair, 183.10. Supplies & Materials: A & R Truck Equipment Inc, 12.39; Brooks Hardware, 70.27; Brule County Lumber, 40.00; Burke Oil Company, 2470.54; Hancock Oil & Propane, 225.00; Heath Lumber Company, 23.05; Lyle Signs, 203.13; R & J Gravel, 6412.00; Spencer Quarries Inc, 286.38. Utilities: Blasius Sanitation, 40.00; Central Electric Cooperative, 42.08; Kimball City, 27.00; Midstate Communications, 216.55.
911 FUND
Utilities: Midstate Communications, 229.82; Qwest Communications, 850.10.
EXTENSION TRUST FUND
Salaries: 511.60. FICA & Medicare: Wells Fargo Bank, 36.76. Retirement: SDRS, 30.70. Insurance: Steelworkers, 112.50. Travel & Conference: Reis, Holly, 281.48, Utilities: Midstate Communications, 46.45.
EMERGENCY MANAGEMENT FUND
Salaries: 431.48. FICA & Medicare: Wells Fargo Bank, 21.06. Retirement: SDRS, 25.89. Insurance: Steelworkers 225.00. Supplies & Materials: Business Products Inc, 73.96. Pandemic Flu Grant Expenses: Michelle’s Marina, 94.49. POD Grant Expenses: Variety Plus, 39.97. Utilities: Midstate Communications, 90.41.
SALES & EXCISE FUND
Supplies & Materials: SD State Treasurer, 17.50.
LEPC FUND
Publishing: Central Dakota Times, 26.00; KLH LLC, 18.00.
ADJOURNMENT
Commissioner Palmer moved and Commissioner Reinesch seconded to adjourn at 11:26 am. Next meeting is to be held on 9-7-2010 at 9:30 am. All members voted aye. Motion carried.
ATTEST:
________________________ ________________________________
PAMELA PETRAK RICH RASMUSSEN
BRULE COUNTY AUDITOR BOARD OF BRULE COUNTY COMMISSIONERS
Published once 8-25-2010 at the total approximate cost of $________________.
